Waterproofing · Roofs · Podiums · Balconies · Bathrooms
Every location needs its own answer: which batch went down, when, how the ponding test came out and when the warranty runs out. materialpro keeps the material side straight, from requisition and quote to delivery note, receiving and invoice.
Location record
1/F balcony
Cementitious coating · two coats with mesh
Sample data for illustration
Three material families, three ways of buying
Same trade, but what you buy, how you count it and where it goes wrong all differ.
Location record card
For every roof, podium, balcony and bathroom: which batch was used, when it was applied, how the ponding test came out and when the warranty ends. Then check which of the next seven days can take a membrane.
Location record
Sample data for illustration
Locations
Location record
Cementitious coating · two coats with mesh
Sequence
Seven-day application window
Weather is illustrative, not a forecast
Apply membrane · Coat 2Mon – Tue
The record card is an illustrative layout. materialpro handles the material-side documents; how ponding tests and warranty dates are followed up is something we can discuss in a demo.
A waterproofer's week
“Rain again. Can't apply today, and the material is already ordered.”
How materialpro helpsDelivery calendar
Expected delivery dates sit on one calendar, so before rain or a typhoon signal, the office and site can both see what is due that day.
“Owner says it's leaking again in the warranty period, and nobody can find which batch went there.”
How materialpro helpsDelivery matching · POs
Delivery note photos, AI-extracted items and quantities, and receiving records sit with the PO under the same project, so who supplied a batch and when it arrived is a lookup, not a hunt through the filing cabinet.
“Primer, mesh and sealant are small, urgent orders, and I'm phoning round the shops.”
How materialpro helpsRequisitions · RFQ
Site raises the requisition on a phone, the office asks several suppliers at once, AI helps read each quotation, and the winner converts to a PO.
“Same product on the roof, podium and bathroom, and nobody knows where the leftover pails are.”
How materialpro helpsMulti-warehouse stock · transfers
Each site or yard can be its own warehouse. Issues, transfers and returns post to the stock ledger and can be traced line by line.
“The invoice comes in and the roll count doesn't match what we received.”
How materialpro helpsThree-way invoice check
Invoices are compared with the PO and receiving record; price and quantity gaps are listed for your review before payment.
When the complaint arrives
Questioned during the warranty, you need a line that runs from the location to the invoice. materialpro connects the material stretch of it.
materialpro does not replace your application records, ponding test reports or warranty certificates. You keep those as your contract requires.
1/F balcony, master bathroom, roof A: material documents are filed under the project, with cost codes to tie the spend.
How materialpro handles itProjects · cost codes
The delivery note photo, with the items and quantities AI extracted and the date received, is kept on record.
How materialpro handles itDelivery matching
Which supplier you bought from, the quote comparison at the time and the approval trail can all be looked up again.
How materialpro handles itPOs · approvals · quote comparison
The invoice is checked against the PO and receiving record, and any price or quantity gap is on file.
How materialpro handles itInvoice matching
Trade vocabulary
Quotes, handover and warranty all revolve around these terms.
FAQ
For each delivery we keep the delivery note photo, received quantities, date, PO and project, so a batch query has paperwork behind it. How batch numbers and warranty end dates are recorded in your own process is something we can work through in a demo.
The delivery calendar shows what is expected each day, so before the weather turns, the office and site are looking at the same plan.
Set each site or yard up as a warehouse. Issues, transfers and returns post to the stock ledger, so you can see balances by warehouse and trace every movement.
Site staff raise a requisition on their phone, the office requests quotes from several suppliers, AI helps read each quotation, and the best one converts to a PO.
No. materialpro focuses on procurement, receiving and stock records. You keep test reports and warranty certificates as your contract requires. How it connects with your accounting system can also be covered in a demo.
On the same project
