Before and After materialpro
See what AI-powered purchase orders actually change in your day-to-day.
- Manually key every line item from each quote45 min/quote
- Reconcile invoices against POs by hand30 min/invoice
- Chase order status over phone and WhatsAppConstant interruptions
- Paper filing and manual document retrievalHard to audit
- Call the office from site to request materialsCommunication delays
- AI scans quote PDFs and generates POs automaticallyUnder 1 minute
- Invoices auto-reconciled line by lineInstant
- Everyone sees live order status and progressZero interruptions
- All documents digitized and centrally storedOne-click audit
- Submit material requests from the mobile app on siteInstant delivery
Core Technology
AI Reads Any Document, Generates a PO in Seconds
Our AI reads vendor quote PDFs, photos of handwritten notes, emails, and packing slips — extracting units, quantities, and prices for every line item. Detailed POs are generated and pushed to your accounting software automatically.
How It Works
Four steps from site request to completed purchase — fully automated.
Configure Approvals
Set up multi-level approval workflows with amount-based thresholds that match your org structure.
Submit from Site
Field staff snap photos of handwritten notes or pick from the materials library via the mobile app.
AI Generates the PO
AI scans documents, extracts line items, quantities, and prices — PO ready in seconds.
Track and Reconcile
Live order tracking, auto invoice reconciliation, and one-click audit export.
Configure Approvals
Set up multi-level approval workflows with amount-based thresholds that match your org structure.
Submit from Site
Field staff snap photos of handwritten notes or pick from the materials library via the mobile app.
AI Generates the PO
AI scans documents, extracts line items, quantities, and prices — PO ready in seconds.
Track and Reconcile
Live order tracking, auto invoice reconciliation, and one-click audit export.
Built for Every Role
From the job site to the back office to finance — everyone benefits.
Site Engineer
- Submit material requests from the mobile app
- Snap photos of handwritten notes or packing slips
- Reserve PO numbers for self-pickup
- Track approval and delivery status in real time
Procurement / Office
- AI scans quotes and generates POs in seconds
- Configure approval workflows and access controls
- Centrally manage all procurement documents
- Push POs to accounting software in one click
Finance / Management
- Real-time project cost reports and budget tracking
- Auto line-by-line invoice-to-PO reconciliation
- One-click audit record export
- Prevent duplicate orders and overspending