Count the sheets you can hang. Refuse the rest at the gate.
Broken corners and wet sheets come off every truck. The foreman photographs the delivery ticket and picks the PO, then keys the good sheets and the refused ones with a photo. Only what was accepted is booked as received.
Where drywall jobs lose hours and money
Each demo is the real app with sample figures in USD. RFQ means request for quotes; PO means purchase order.
- 01What we hear
“The supplier's quote runs to 18 lines. Someone has to type it all into a PO.”
Keep the supplier's quote with the draft PO
Upload the quote on the New PO page and it stays with the draft. When automatic reading is available, it fills in each line's item, quantity and price; check it, pick a material for anything it couldn't match, then create the PO.
Saves hours|The quote stays on the PO, so nobody hunts for it later.
- 02What we hear
“All three floors of board showed up on day one and blocked the corridor.”
One PO per floor, each due when that floor needs it
Put each floor's board on its own PO with an expected delivery date. Those dates sit on one calendar next to the jobsite's needed-by dates, so each floor's board arrives when its crew starts, not all on day one.
Saves hours|No double handling of board stacked where the crew needs to work.
- 03What we hear
“Nobody agreed to a fuel surcharge. It's on the invoice anyway.”
A charge that isn't on the PO can't slip through
Every invoice line is matched against the PO and what the field received. A charge that isn't on the PO turns red, and the invoice can't be approved until someone records why.
Saves money|You pay the charges you agreed to, not the ones added later.
Keep the specification with the order
Record the size, grade and buying unit on each line, then use the order to check what arrives and what is billed.
- 1/2" regular gypsum board · 4×8, 4×10 and 4×12 sheets
- 5/8" Type X fire-rated gypsum board
- 3-5/8" 20 ga steel studs and track · 10' and 12' lengths
- 1-1/4" drywall screws · boxes of 1,000
- Hanger wire, clips and ceiling grid by type
- Joint compound (4.5 gal buckets) and paper tape
Framing & drywall contractors
Before you start
Can regular, Type X and moisture-resistant board stay separate?
Yes. Set up a material for each board type, thickness and sheet size, and use it on quotes and orders. Receiving and invoices are then checked line by line against the right board.
We buy board by the sheet and screws by the box. Can each keep its own unit?
Yes. Each material keeps the unit you buy it in, with the sheet size or box count in its name. Quote, order and receive each material in that same unit so every check compares apples to apples.
Can the supplier's quote go straight into a PO?
Upload the quote PDF or a photo on the New PO page and it stays with the draft PO. When automatic reading is available, it fills in the lines for you to check; until then, key the quantities and prices from the quote, pick a material for each line, then create the PO.
On the same project
Procurement for the other trades
Insulation & fireproofing
Spot the quote that skipped a line, refuse off-spec board and pay the price you were quoted.
Electrical contractors
Price wire size by size, use the wire you already own and pay the price on the PO.
Masonry
Know what each block order still owes, award line by line and keep ties and mortar in stock.
Count your next board delivery on the phone
Start with one floor and one PO. Everything else can stay as it is.