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Invoices

AI Catches EveryInvoice Error

Invoices pulled from email automatically, scanned against POs and delivery records line by line, discrepancies flagged instantly. Save 5-10% on materials annually.

Invoice three-way matching interface

How It Works

Vendor invoice to payment approval — fully automated.

1
Receive

Auto-Fetch from Email

Invoice attachments downloaded automatically. Multi-page PDFs split into individual invoices.

2
Scan

AI Extracts the Data

Vendor, items, quantities, unit prices, and totals — all identified automatically.

3
Match

Three-Way Matching

Each line compared against the PO and delivery record. Every discrepancy flagged.

4
Approve

Confirm and Pay

One-click approval for verified invoices. Export to your accounting software for payment.

Cost Savings

Invoice Errors Are More Common Than You Think

10-15% of construction invoices contain price or quantity errors. materialpro's AI checks every line item on every invoice — you only pay for what you actually received.

  • Invoice prices compared against PO agreed prices
  • Invoice quantities verified against actual deliveries
  • Duplicate invoices detected before double payment
  • Abnormal price swings and calculation errors flagged
Invoice Error Detection — Example
Rebar Y16 — 100 tonnesPO price $4,800/tonne · Invoice price $4,800/tonne
Match
Cement P.O 42.5 — 500 bagsPO price $52/bag · Invoice price $52/bag
Match
Sand & Gravel — 200 m³Received 180 m³ · Invoiced 200 m³ · Variance 20 m³
Qty Variance
Waterproof Membrane — 300 m²PO price $38/m² · Invoice price $42/m² · Variance +$1,200
Price Variance
Original Invoice Total$523,600
AI-Detected Discrepancies-$8,400
Amount Due$515,200
Invoice three-way matching interface

Three-Way Matching

PO, Delivery, Invoice — Matched Automatically

Every invoice line compared against the PO and delivery record. Ordered, received, and invoiced quantities side by side — discrepancies are obvious at a glance.

Auto PO MatchingAI finds the right PO for each invoice — no manual lookup.
Line-by-Line VerificationOrdered, received, and invoiced quantities compared per item.
Price ValidationInvoice unit prices checked against PO agreed prices.
Instant FlaggingDiscrepant items highlighted — manual confirmation required before approval.
“10-15% of construction invoices contain errors. For a company spending $5M on materials annually, that's $250K-$750K in potential losses every year.”

— Construction Industry Procurement Research

90%
Faster invoice processing
5-10%
Material cost savings
100%
Line-by-line verification

Stop Paying for Invoice Errors

See how materialpro's AI catches every discrepancy before you pay.