Why It Matters
Mechanical Procurement Is Broken
Long-lead equipment, scattered field purchases, invisible truck inventory, and multi-stage prefab. Spreadsheets and phone calls can't keep up.
12-Month Lead Times
Chillers and pumps take up to a year to deliver. Without early price locks, you absorb every market swing.
Runaway Field Spending
Ad-hoc purchases pile up once work starts. Costs scatter across vendors with no central tracking.
Blind Truck Inventory
Service vehicles carry thousands in parts with no real-time visibility. Usage goes untracked, restocking is reactive.
Prefab Coordination Chaos
Multi-stage fabrication means overlapping orders, warehouse pulls, and deliveries — all managed manually.
The Fix
One Platform for Every Mechanical Purchase
From locking in chiller pricing to tracking what's on every service truck, materialpro gives mechanical contractors a single source of truth for procurement.
Built for Mechanical Workflows
Quotes to invoices, handled end to end
Quote Comparison
Send RFQs to multiple vendors and let AI compare every line item. Pick the winner and convert to a PO in one click.
- AI reads quotes — no manual entry
- Side-by-side vendor price comparison
- One-click quote-to-PO conversion
Purchase Orders
AI generates POs from accepted quotes with units, quantities, and pricing pre-filled. Track every order through delivery.
- Auto-generated POs from quotes
- Track ordered, received, and backordered
- Syncs directly to your ERP
Delivery Tracking
Field crews photograph delivery slips on-site. AI reads them, matches to POs, and flags anything that doesn't add up.
- Snap delivery slips from your phone
- AI matches slips to open POs
- Discrepancies flagged instantly
Inventory Visibility
Live stock levels across warehouses and service trucks. Field teams check availability and request materials from their phones — no calls needed.
Receipt Capture
Snap a photo, AI codes it to the right project and cost center. Approved receipts flow straight to your ERP.
Invoice Matching
AI pulls invoices, matches to POs, and catches pricing or quantity mismatches. Verified invoices sync to your ERP for payment.
Material Coverage
Every Mechanical Material, Tracked
Chillers to copper tubing, ductwork to filters. materialpro auto-categorizes every item so you always know what's ordered, delivered, and on hand.
