“Lost delivery slips, quantity mismatches, invoice overpayments — these cost construction companies tens of thousands a year.”
Paper delivery slips get lost the moment materials hit site. By the time the office reconciles invoices, there's no way to confirm what actually arrived — so you pay for materials that never showed up. materialpro fixes this at the source by digitising every delivery record on site, in real time.
How It Looks
No More Lost Slips, No More Manual Entry
Delivery note, packing list, or pick ticket — AI reads them all, identifies what was delivered, and tracks quantities received. Records stay digital from the moment they're captured.
- AI auto-matches slips to the right purchase order
- Flags quantity discrepancies instantly
- All records centralised and searchable
What It Does
AI Reads Any Delivery Slip
Snap a photo or upload a delivery note, packing list, or pick ticket. AI finds the matching PO and pre-fills received quantities.
Line-by-Line Quantity Tracking
See exactly how much of each item has arrived and what's still outstanding — per PO, per line item.
Centralised Delivery History
Every delivery record for every PO, in one place. No paper files, no digging.
Three-Way Invoice Matching
Ordered vs. received vs. invoiced — side by side. Discrepancies flagged automatically so you never overpay.
Three-Way Matching Catches Payment Errors
PO, delivery, and invoice quantities compared automatically — discrepancies jump out.
Purchase Order
Ordered quantities and unit prices
Delivery Records
Actual delivered quantities
Vendor Invoice
Invoiced quantities and amounts
How It Works
Snap a photo on site — AI handles the rest.
Snap and Upload
Materials arrive, field staff photograph the delivery slip. Supports delivery notes, packing lists, and pick tickets.
AI Matches to the PO
AI reads the slip, finds the matching purchase order, and pre-fills received quantities per line item.
Confirm Quantities
Field staff review, adjust if needed, and submit. Records sync to the office in real time.
Costs Update Automatically
Delivery data flows into project costs instantly. Finance can run three-way matching at any time.
Lost Delivery Slips
Every record digitised and stored the moment it's uploaded. Permanently saved in the cloud, accessible anytime.
Receiving Traceability
Every delivery has photos, timestamps, and confirmation records. A complete audit trail for every item.
