Record what actually came through the gate.
Photograph the delivery ticket at the gate and pick the PO. Its open lines load, and the record keeps the count your foreman made.
The delivery ticket is signed at the gate by someone who never sees the invoice.
Counted on site. Seen in the office.
No delivery tickets driven back to the office, no photos stuck on one phone. The record starts at the gate, and everyone works from it.
The foreman confirms each count on the phone. A short line or the wrong size goes on the record, with photos.
Saved deliveries land on the office list straight away, with the delivery ticket photo, open issues and what's still owed on the PO.
On every delivery record
- 01
Counted, not printed.
Refused goods count as zero, in stock and at invoice matching.
- 02
Every truck, one balance.
Partial deliveries add up on the PO: what arrived, and what's still owed.
- 03
Issues tracked to the end.
Refused or damaged lines open an issue on the delivery, with the foreman's note, and it stays open until someone resolves it. Shortfalls stay owed on the PO.
Every pallet, counted at the gate.
Start with the next delivery ticket at your gate.