The lowest quote isn't the lowest if it skipped a line.
Send one RFQ for the whole system and every supplier's prices line up line by line. A quote that left out the sealant shows it plainly, so you can award the package to a supplier who priced all of it.
Hold every order to the spec and the price you agreed to
Each demo is the real app with sample figures in USD. RFQ means request for quotes; PO means purchase order.
- 01What we hear
“The installers ran out of sealant the morning of the inspection.”
The field asks on the phone, with the date it's needed
The foreman raises a requisition on his phone with the needed-by date and a photo. A manager approves it on theirs, and the buyer converts it into a PO with the same lines.
Saves hours|One written request with a date, instead of three phone calls.
- 02What we hear
“Four hundred square feet came in at an inch and a half. The spec is 2 inches.”
Refuse the wrong thickness before it goes up
Check the delivery against the PO on the phone. Key what you accept and what you refuse, with the reason and a photo; only the accepted board is booked as received, and the rest stays owed.
Saves money|Off-spec board goes back, not onto the wall or the bill.
- 03What we hear
“FireSafe quoted $1.34 a square foot. The invoice says $1.46.”
Pay the price you were quoted, not the one on the invoice
Every invoice line is matched against the PO price and what the field accepted. A line billed above the PO price turns red, and the invoice can't be approved until someone records why.
Saves money|A price that crept up after the award is caught before you pay it.
Keep the specification with the order
Record the size, grade and buying unit on each line, then use the order to check what arrives and what is billed.
- Mineral wool board by thickness, density and facing
- Pipe insulation by pipe size, wall thickness and length
- Firestop sealant by listed product and tube size
- Firestop collars by pipe size and product reference
- Spray-applied fireproofing by listed product and bag size
- Insulation pins, tapes and vapor retarders
Insulation & fireproofing
Before you start
Can we keep similar boards and firestop products apart?
Yes. Set up a material for each product with its reference, thickness, density, facing and buying unit. Buyers and receivers then check against the specified product, not something that looks like it.
Does MaterialPro approve a fireproofing system or its installation?
No. It keeps the purchasing and receiving records. Your project team checks product suitability, listed system requirements, installation and inspection with the responsible specialists.
Can we use leftover board from our warehouse?
Yes. Each material shows its stock at every location. Check the product and its condition first, then transfer what the job needs; you choose the location and the quantity.
On the same project
Procurement for the other trades
Mechanical contractors
Quote valves line by line, see equipment dates beside jobsite dates and stop paying above the PO.
Framing & drywall contractors
Refuse broken board at the gate, deliver floor by floor and catch charges nobody agreed to.
Electrical contractors
Price wire size by size, use the wire you already own and pay the price on the PO.
Put your next insulation package out to quote
Start with one RFQ on one job. Everything else can stay as it is.