Compare duct, copper and FCU quotes line by line, and award each line to the cheapest
materialpro puts every supplier’s price for the same RFQ side by side, from ductwork and copper to AC units and FCUs, so a line someone left unpriced stands out straight away. Award each line to its cheapest price and all the LPOs are raised in one step.
Three places HVAC jobs lose money and time
- 01Heard on site
“Copper is a different price every week. The supplier says it’s gone up, and we just take his word for it.”
See your last price and your average before the LPO goes out
Each item keeps its own purchase history: what you last paid, your average price and every price you paid before that. Put a supplier’s new quote beside it and you can see at a glance when it’s above what you usually pay, so you can ask other suppliers before you award the LPO.
Saves money|You pay what your own numbers say copper costs, not whatever the supplier quotes.
- 02Heard on site
“The diffuser cartons came in short and two FCUs had dented coils, but the guard had already signed the DN.”
Record what really arrived, with photos, before anyone pays for it
Take a photo of the DN and AI fills in the receipt. The storekeeper rejects damaged units, FCUs or split units, with a reason and a photo, books only what arrived in good order, and the rest stays open on the LPO.
Saves money|If the invoice still bills the rejected units, the 3-way match flags it before payment, and nobody argues later about what came in.
- 03Heard on site
“The manager’s on another site, so the LPO just sits there and the fitters stand around waiting for the units.”
Approve LPOs on the phone, wherever the manager is
LPOs above an amount you set go to the right approvers in order, and each one approves on the phone. As soon as the last one approves, the LPO is ready to send to the supplier.
Saves hours|Approvals take minutes instead of days, so the install crew isn’t left waiting for material.
Hours and money back, added up over a month
Quotes, DNs, invoices and approvals sit in one place instead of spreadsheets, WhatsApp chats and paper files. Here is a sample month.
HVAC
Questions
Our supplier invoices carry 5% VAT. Does the system handle that?
Yes. VAT is recorded on each document, so a UAE invoice keeps its 5% VAT. AI reads the invoice lines and checks them against the LPO and the DN. If any line doesn’t match, the whole invoice is held until someone reviews it, before any payment.
We run several villas and towers at once. Can each site keep its own stock?
Yes. Each site store keeps its own stock of copper rolls, refrigerant cylinders and duct insulation, plus the split and ducted split units waiting to go into the villas, and every transfer, issue and return between sites is recorded, so material doesn’t go missing on the way to the next job.
Today it’s all spreadsheets, WhatsApp and paper DNs. Do we have to change everything at once?
No. Start with one project and one LPO. Your storekeeper can photograph DNs on the phone from day one, and everything else can move over when you’re ready.
